Why ROI Should Be Your Top Priority When Choosing a Transport Solution
The same challenge was in front of the HR manager of a developing company every evening at 5:30 PM.
The drivers were making reservation route changes at the last minute. Employees were enquiring on the whereabouts of their vehicles. Finance required new reports on costs. And management had a question as to why the costs of transport continued to rise month in, month out.
The company had buses. It had drivers. It even had employees waiting to be picked.
What it lacked was control.
Transportation of the employees had gradually become one of the costliest and the most stressing operational sections of the business. Planning of routes was done manually. The utilization of the vehicle capacity was not efficient. Billing was complicated. Delays were frequent.
It was at that time that leadership knew something:
Transportation does not only entail movement of employees, but maximizing Return on Investment (ROI).
By adopting a data-driven method to route planning, you will be able to dramatically increase the efficiency of your shuttle, save money, and increase the student and staff experience, all at the same time supporting your campus sustainability objectives.
Using the KingslakeBlue Transport Management System (TMS), the HR managers are able to have real time access to the operations of the shuttle and make smarter decisions, which are not only advantageous to the university budget but also the community.
Knowledge of ROI in Employee Transport
Initially, the management department only considered the visible expenses like fuel bills, payments made to the drivers, and maintenance of the vehicle. They soon found extravagant expenses:
- Time used in planning routes manually.
- Hours in administration that were used to compute the cost of transport.
- Late arrivals of employees cost in revenue.
- Unefficient routing of fuel.
Employee transportation ROI is not a factor that is limited to saving fuel costs. It is concerning the addition of value to the whole operation.
All transportation can become measurable when it is digitized. All the routes are optimized. All expenses are made transparent. Transport is suddenly not about costs anymore, but a performance-driven system that is controlled.
Disruptive Transport Solution: Major Factors Driving ROI
- Efficient Route Planning
They had to use dynamic route planning which indicated the fastest and most economical routes as opposed to drawing routes manually. A system including a Visual Planner would be able to distribute vehicles according to the number of seats and be available, so that no vehicle would run with half of the seats and not to create any superfluous mileage.
Fuel costs began to decrease. The time of travel became predictable. Efficiency improved.
The Vehicle and Employee Tracking.
Everything changed with real time tracking. The management could monitor the location of individual vehicles and also determine the safety with which the employees had boarded them. Trip histories would be able to be viewed visually through maps, and this would guarantee transparency and accountability.
This enhanced employee safety, minimized delays as well as fostering trust within the organization.
- Automated Cost Calculation
In the past, the finance department was unable to divide transport expenses across departments. Under automation, the cost breakdowns were created immediately. Errors were reduced. Reports were clearer. Making decisions was simplified.
- Cloud Access and Online Requests.
Transport requests could now be submitted by employees using a centralized portal. Automatic confirmations were sent once the routes were scheduled. No more confusion. No more back-and-forth calls.
The system was all cloud-based and thus did not need any hardware investment or maintenance overhead. The subscription model implied that the company just paid the amount it used.
- Analytics and Dashboards
Management was also able to get real-time dashboards of vehicle utilization, monthly transport costs, trip history, CO 2 emissions, and employee onboard status, which was the first time.
They started to take proactive decisions instead of responding to the problems.
How to Measure ROI: Cost Savings to Employee Experience
The outcomes became evident in several months.
The reason is that the fuel consumption was reduced because of optimal routing. There was a considerable save on administrative time. Missed trips decreased. Use of vehicles capacity advanced.
However the most evident was in employee experience.
Employees arrived on time. They were even safer knowing that vehicles are monitored in real-time. Shifts could be planned by managers more precisely with the help of credible transport information.
Sustainability goals also were improved because the efficient routes minimized unnecessary consumption of fuel and carbon emissions.
ROI was not a number in a report any longer. It was evident in day to day activities, morale and financial performance of employees.
The reason why KingslakeBlue TMS will maximize ROI
KingslakeBlue was the solution that changed the way they had to do things.
KingslakeBlue TMS has offered an employee transport management system end-to-end to make the planning, tracking, and cost management easier. Its active Quick Planner made the route fuel efficient. Live tracking of the vehicles and employees increased the safety and transparency. Billings and reporting were made easy through automated cost calculation.
The subscription service model was cloud-based and offered Pay As You Use with no infrastructure expenses and high-performance dashboards that gave actionable information in the form of operational, financial and environmental metrics. The reporting of CO 2 emission helped in promoting sustainability measures and support of languages locally made the designation easily adopted by employees and drivers.
The company was no longer guessing on where the money was flowing but it had definitive performance indicators on which every decision was made.
Conclusion
Employee transportation may either be used up or generate quantifiable value. The distinction is in how ROI is perceived as something of a by-product – or as a first priority.
Organizations adopt a transport solution based on ROI, and end up having more than optimization of routes. They benefit with cost management, visibility of operations, safety of employees and sustainability.
The firm which previously had a problem with everyday road traffic crashes has now the confidence and clarity to operate.
When your company is willing to change transportation into a strategic investment rather than a cost centre, maybe it is time to put ROI on your agenda with KingslakeBlue TMS in the vanguard.
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